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Exhibitor Guidelines

Thank you for exhibiting at the 2015 FAPAC Leadership Training Conference.  If you have any logistical questions, please contact fapac@fapac.org.                

           

1.Set Up – Monday, May 4, 2015: 1:00 p.m. – 4:00 p.m.

The exhibit area will be located in the main conference Area.  Each booth set-up includes one 6’ x 3' table, linen and two chairs.  Your display must fit on top of this table and within one foot behind your table.   Due to Fire Marshall Requirements, your exhibit cannot extend into the hallway, so please plan accordingly. All exhibits must be completely set up by 8:00 a.m. Security will NOT be provided for the exhibit area, so do not leave valuables in your exhibit area.  FAPAC and the Sheraton Charlotte Hotel are not responsible for lost or stolen items.  

2.  Exhibit Hours – Tuesday-Thursday, May 5-7, 2015: 8:00 a.m. – 5:00 p.m.

3.  Dismantle – Thursday, May 7, 2015: 5:00 p.m. – 9:00 p.m.

 Please bring return shipping labels with tracking numbers for your return shipments.  The hotel does not provide boxes, tape, etc.  Arrangements for all return shipping should be done prior to your departure through the hotel’s Business Center.  FAPAC and the Hilton Hotel are not responsible for dismantling/packing/shipping your exhibit material.

4.  Exhibitor Order Form including Internet, AV and Power Needs (Additional Charge Applies)

Please see the attached forms for information and ordering.  Forms sent without payment information will NOT be processed.  Forms received after April 15th is subject to an additional fee. 

Hotel Point of Contact: Monica Nillen emai: monica.nillen@hilton.com Tel: 301-468-1100

 

5.  Registration – Register Online

If you have not done so, please register all participants online at www.fapac.org  When registering, select “exhibitor” as your “Attendance Type.”  Please ensure that all representatives who will attend register online and necessary lunch/dinner tickets also bought for additional individuals as per booth includes only one set of tickets for lunch/dinner. You will pick up your badges onsite at Registration for Exhibitors Only. 

 

6.  Shipping Instructions

Materials shipped to the Hilton Rockville, MD should be addressed as follows and should arrive NO EARLIER THAN

May 4, 2015:

FAPAC 2015 Conference Exhibitor

Mr./Ms. Exhibitors Name

Company Name/or Agency Name

Hilton Washington DC/Rockville Hotel and Executive Meeting Center

1750 Rockville Pike, Rockville, Maryland, 20852

The hotel charges for package handling.  This will be billed to the credit card provided when completing the Exhibitor order form.

                       

7.  FAPAC Point of Contact Information

Please send all contact information to Pankaj Parikh at parikh.pankaj@epa.gov or fapac@fapac.org.  Information should include: main contact, all exhibitors’ names, exhibit title, e-mail address, office phone, and cell phone numbers. 


 

FAPAC is a 501 (c)(3) nonpartisan, nonprofit organization representing the civilian and military Asian Pacific American (APA) employees in the Federal and District of Columbia governments.
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